Before you travel
Build a guest manifest before choosing vehicles
Separate the wedding party's movements from guest transfers, then list who rides on each segment. Include ceremony, photo, reception and hotel addresses with the coordinator's requested entrances. Use the venue's actual passenger instructions rather than a general map marker. Ask who can authorize a timing change on the day so the chauffeur does not receive competing directions from several guests.
Work backward from the ceremony and photo deadlines, allowing for assembling the party and boarding. Describe garments, flowers, equipment and luggage that need cabin or storage space. The number of seats alone does not settle the vehicle plan. If family members need a child seat or a shorter walk at the venue, record that need before confirming the assignment.
For returns, specify which guests leave after the reception, which leave earlier and whether a vehicle is retained or scheduled for a later collection. Hotel and airport movements on surrounding days belong in the written plan too. Review current road conditions using 511PA, and use the Main Line guide or Center City guide for destination details. A final passenger list helps make every promised movement reviewable.
Check the confirmed arrangement
Before booking, review the written itinerary and quote together. The pickup date, addresses, passenger list, bags and vehicle class should agree, along with the reserved time and any waiting or extension terms. We arrange and manage the ride around the confirmed request. Availability and special arrangements must be confirmed for that reservation. Keep one traveler contact reachable during the trip and use the agreed coordination channel for changes. A complete request makes it easier to see whether the offered service covers the work you need.